J-POWER's basic policy of personal information protection

Personal Information Protection Policy

Toshifumi Watanabe, President
Electric Power Development Co., Ltd.

*Personal Information Protection Policy (Full text : PDF 18KB)

Basic Policy

Electric Power Development Co., Ltd., having a proper understanding of the importance of individual rights and interests and acknowledging as a social obligation the protection of the personal information of its customers and business partners and the ensuring of their trust , is taking the following actions.

  • Because acts such as leakage, alteration, loss, improper use, or unauthorized disclosure of personal information that we possess will result in a loss of public confidence and have an enormous impact on the Company's business, directors and all employees will recognize the importance of, and their responsibility for, privacy and will act in sincere good faith.
  • Officers and all employees will observe the laws concerning the protection of personal information and related internal rules and regulations, and will handle the personal information that they possess in a proper manner.

Personal Information Protection Policy
(Handling of Information)

1. Our Thinking with Respect to the Protection of Personal Information

The Company acquires and uses information such as names, addresses, telephone numbers, and e-mail addresses of individuals (hereafter, referred to as “Personal Information”) necessary in the conduct of its business; this information includes publicly available information.
The Company also acquires and uses Personal Information including the individual numbers (hereinafter referred to as “Specific Personal Information”) in conducting the specific business affairs prescribed in laws and regulations.
The company recognizes the proper protection of Personal Information (including Specific Personal Information, the same applies hereinafter) to be an important obligation, and in order to fulfill that obligation it will handle Personal Information in accordance with the thinking set forth below.
Note that Personal Information pertaining to Company directors and employees will be handled separately in an appropriate manner.

  1. The Company will comply with the Personal Information Protection Law and other laws and regulations applicable to Personal Information, and will conform to all generally accepted practices relating to the handling of Personal Information and handle Personal Information appropriately. In addition, it will strive to improve the handling of Personal Information whenever necessary.
  2. The Company will establish internal rules for the handling of Personal Information and ensure that all directors and employees are thoroughly familiarized with them. In addition, it will require its business partners to handle Personal Information appropriately.
  3. Whenever it acquires Personal Information, the Company will specify the purpose of its use, provide notification or public announcement of such purpose, and will handle the Personal Information in accordance with the purpose specified.
  4. The company will establish necessary measures to prevent the leak, alteration, or loss of Personal Information and will perform appropriate controls.
  5. Requests from individuals for the disclosure, amendment, deletion, or suspension of use of Personal Information the Company possesses will be accepted through the prescribed channels and responded to in good faith.

2. Handling of Personal Information

(1) Purposes of Use

The Company will acquire and use Personal Information necessary to the conduct of its business, as noted below.
In addition, to facilitate the conduct of its business the Company may consign portions of its business to outside entities and may provide those entities with Personal Information to the extent necessary. In all such cases the Company will conclude agreements with the aforesaid entities concerning the handling of that Personal Information and will provide appropriate supervision.

  • Business for the supply of electricity and heat.
  • The development, extraction, production, processing, storage, sale and transportation of energy resources such as coal, combustible gas and oil-alternative energy.
  • Telecommunications-related business and services for the processing and provision of information.
  • Engineering and consulting in relation to environmental conservation, pollution prevention, the enhancement of energy use efficiency in various types of industrial facilities and buildings, electricity, heat, telecommunications, urban development, regional development, marine development, etc.
  • The undertaking of electrical engineering, telecommunications engineering, civil engineering and other construction engineering and the design, management and maintenance of buildings and structures.
  • The planning, construction, maintenance, management, and operation of facilities relating to rivers, water supply and drainage, recycling, etc.
  • Activities relating to the disposal and recycling of wastes and the sale of the recycled products.
  • Greenhouse gas emission credit trading and brokering and afforestation business.
  • The development, trading, provision and brokering of industrial property rights, copyrights and other intangible property rights, know-how, and miscellaneous software.
  • The trading, leasing, brokering, management and use of real estate.
  • Surveys, research, and technical development relating to any of the foregoing items as well as the production and sale of machinery, tools, plant and equipment.
  • Investment in businesses deemed necessary to the management of the Company.
  • All business activities relating or ancillary to any of the foregoing items.

(2) Provision to Third Parties

Except in any of the following situations, the Company will not disclose or provide Personal Information to any third party. [Provision to a business consignee as described in the preceding “Paragraph (1), Purpose of Use” will not be considered to be the provision to a third party.]

  1. Cases in which consent is given by the individuals concerned.
  2. Cases in which data are disclosed or provided in a form in which individuals cannot be identified, e.g. statistical data.
  3. Cases in which disclosure or provision is required by law.
  4. Cases in which disclosure or provision is necessary to protect a person's life, limb or property, but in which it is difficult to obtain the consent of the individual concerned.
  5. Cases in which it is necessary to provide cooperation to enable the national government or local governments to conduct public business, but obtaining the consent of the individuals concerned would risk impeding the performance of that public business.

(3) Joint Use of Personal Information

In the conduct of its business activities, the Company uses personal data jointly with the following companies.

Personal data items used jointly Name, address, date of birth, telephone number, e-mail address
Scope of entities making joint use of data JP Business Service Corporation
JPec Co., Ltd.
JPHYTEC Co., Ltd.
KEC Corporation
KDC Engineering Co., Ltd.
Purpose of use for the person that uses it For the conduct of business by the companies listed above
Person responsible for the management of Personal Information (Inquiries)
Person responsible for Personal Information protection
Electric Power Development Co., Ltd.
General Affairs& Legal Office, General Affairs Department

3. Handling of Specific Personal Information

The Company will handle Specific Personal Information as noted below, and not in accordance with “Paragraph 2, Handling of Personal Information.

(1) Purposes of Use

The Company will acquire Specific Personal Information only when it uses the Information to perform specific businesses prescribed by laws and regulations.
In addition, to facilitate the conduct of its business the Company may consign portions of its business to outside entities and may provide those entities with Specific Personal Information to the extent necessary. In all such cases the Company will conclude agreements with the aforesaid entities concerning the handling of that Specific Personal Information and will provide appropriate supervision.

(2) Provision to Third Parties

The Company will not provide Specific Personal Information to any third party with or without the consent of the individuals concerned except in the cases listed in the respective items of Article 19 of the Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure. [Provision to a business consignee as described in the preceding “Paragraph (1), Purpose of Use” will not be considered to be the provision to a third party.]

4. Disclosure

With respect to personal data that the Company possesses, when an individual notifies the Company of his or her wish that his or her information be disclosed, the Company shall respond within a reasonable time period and to a reasonable extent, upon confirming that the person making the request is the party concerned, and in accordance with the relevant laws and regulations.

5. Corrections and Deletions

With respect to personal data the Company possesses, if an individual notifies the company of his or her wish that his or her information be corrected, supplemented, or deleted, the Company, upon confirming that the person making the request is the party concerned and if such data differs from actual fact, will correct, supplement, or delete the information within a reasonable period of time and to a reasonable extent.

6. Suspension of Use, Erasure

With respect to personal data the Company possesses, if an individual notifies the Company of his or her wish that use of his or her information be suspended or the information erased, the Company, upon confirming that the person making the request is the party concerned, will suspend the use of or erase such information within a reasonable period of time and to a reasonable extent.
In the event that use of all or part of such information is suspended or the information is erased, regrettably it may not be possible to provide services in the manner requested. It would be appreciated if our customers understand it and cooperate with the Company.
As for personal data possessed in accordance with laws and regulations, there may also be cases when it may be impossible to comply with requests for suspension of use or erasure.

7. Acceptance Methods and Contact Points for Disclosures

With respect to personal data the Company possesses, all requests referred to in sections 4, 5, and 6, above and all other inquiries regarding Personal Information will be received in the following manner. Please note that the Company is unable to respond to requests for disclosure that have not been made by these methods.

Reception procedure
Please apply to one of the following by mail, telephone, fax or e-mail.
Once we have confirmed that the applicant is the person concerned (or his or her representative), enter the necessary details in the form below and submit it. Requests relating to disclosure must be made in writing. Inquiries and submissions may be made between 09:00 and 17:00 on business days.

Reception Methods and Contacts

By mail
Person responsible for personal information protection General Affairs & Legal Office
General Affairs Dept.
Electric Power Development Co., Ltd.
15-1, Ginza 6-chome, Chuo-ku, Tokyo 104-8165, Japan
By telephone
+81-3-3546-2211 (Main switchboard)
By fax
+81-3-3544-0247 (Main switchboard)
*Application Form (PDF download ; 63KB)
By e-mail
info_kojinjyohou@jpower.co.jp
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